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Retail POS Software Features Checklist: 25 Things to Look For

By the Vanikra teamPublished 7 min read

A retail POS should cover billing, inventory, products, customers, payments and reports. This checklist lists 25 specific features across those areas, grouped into must-have, store-specific and nice-to-have, so you can score any product, including Vanikra, against it.

Must-have (every retail store)

Billing

  1. Barcode scanning to add items. (Vanikra)
  2. Product search by name or SKU for unlabelled items.
  3. Quantity adjustment on a line without re-scanning.
  4. Price and tax from the product record, not typed at the bill. (Vanikra)
  5. Invoice generation at completion.

Inventory

  1. Automatic stock reduction when a sale completes. (Vanikra)
  2. Low-stock list or alerts.
  3. Stock visible per product at any time.
  4. Stock-in entry for deliveries. (confirm workflow with vendor)

Products

  1. Categories for grouping and reports. (Vanikra)
  2. SKU and barcode fields on each product.
  3. Tax setting per product.

Payments

  1. Cash and digital payment methods. (Vanikra)
  2. Split payment across methods on one bill.

Reports

  1. Dashboard with today's sales, orders and revenue. (Vanikra)
  2. Top-selling products.
  3. Sales and revenue reports over a period.

Store-specific (depends on what you sell)

  1. Product variants (size, colour, storage) with stock per variant. Fashion, electronics. (Vanikra)
  2. Serial number tracking. Electronics, mobiles, appliances. (Vanikra)
  3. Customer profiles with purchase history. Any store with regulars or returns. (Vanikra)
  4. Batch and expiry tracking. Pharmacies, food. (confirm with vendor)
  5. Multi-store: stock per outlet, consolidated reports, user access by store. (confirm with vendor)

Nice-to-have

  1. Label printing for own barcodes. (confirm with vendor)
  2. Data export of products and sales.
  3. Remote access to the dashboard for the owner. (depends on deployment; confirm with vendor)

How to use the checklist

Print it, take it to each demo, and mark each item as yes, with a workaround or no. Any "no" in the must-have group rules a product out for a retail store. The selection guide adds the commercial questions and a weighted scorecard.

To check Vanikra against the list, the features page links every capability to its detail page, and sales will confirm the "confirm with vendor" items for your store on a demo.

Frequently asked questions

Which features are non-negotiable?

Barcode billing with search, automatic stock reduction, tax per product, multiple payment methods, invoice generation and a sales dashboard. Without these you have a billing app, not a POS.

Do I need every feature on this list?

No. The must-have group applies to almost every store; the store-specific and nice-to-have groups depend on what you sell and how you operate.

Does Vanikra have all 25?

Vanikra covers the must-have group and the variant and serial-number items. For items marked "confirm with vendor", ask sales about your specific needs rather than assuming.

Keep reading

How to Choose POS Software for a Retail Store in India

A practical selection guide: the questions to ask, the features that matter for Indian retail, red flags, and a scoring checklist you can copy.

What Is POS Software? A Plain-English Guide for Indian Retailers

POS software processes sales, prints invoices, updates stock and records payments. Learn what it does, how it differs from billing software and what to look for.

Retail Inventory Management: How POS Software Keeps Stock Accurate

How inventory updates after every sale, how to set up products, SKUs and variants, and how to cut stock mismatches in a retail store.

Want to see this in practice?

Book a short demo and we will show you how Vanikra bills, updates stock and reports for a store like yours.

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